/Institutions/University-of-the-Incarnate-Word/json/2013-2015/2013-2015-Catalog-local.json

/Institutions/University-of-the-Incarnate-Word/json/2013-2015/2013-2015-Catalog.json

2013-2015 Catalog > VIII. Undergraduate Academic Regulations and Institutional Policies > Graduation Policies > Graduation Completion Policies

Graduation Completion Policies

Each student must notify the Registrar of his or her intent to graduate by completing an Application for Graduation provided to the student by the Registrar. Applications will not be accepted after the last day to register or add for the semester in which the student plans to graduate. The advisor’s recommendation for graduation is required. After receiving the application, the Registrar’s Office will prepare a degree audit that will reflect any outstanding requirements that must be completed.

The following policies apply:

1. Once the Registrar's Office receives the application for graduation, communication between the Registrar's Office and the student is by e-mail to the university assigned e-mail account.
2. A $50.00 graduation fee will be assessed to all applicants for graduation to cover administrative costs of graduation.
3. Community Service hours must be completed and documented in the Registrar’s Office before you apply to graduate or be attached to the application for graduation.
4. Refer to the "Credit by Examination, Certification, or Correspondence Policies" for policies related to earning credit in that manner.
5. Deadlines related to Graduation:

• Applications for graduation for December are due by May 1 unless the date falls on a weekend in which case the deadline will be the immediately following Monday. Applications for graduation for May are due by October 1 unless the date falls on a weekend in which case the deadline will be the immediately following Monday. Applications for graduation for August are due by March 1 unless the date falls on a weekend in which case the deadline will be the immediately following Monday.
• Applications received after the posted filing deadline will result in an additional late fee and will not guarantee a timely review of the applicant’s file or ensure the distribution of tickets for Commencement. Filing deadlines are listed in the graduation packet sent to the student, in the Academic Calendar, and in the Schedule of Classes. Students are responsible for notifying the Registrar’s Office of their change of address or changes in their plans to graduate. Failure to do so will result in the re-assessment of the graduation application fee.
• The deadline for changing the graduation date is the Friday of the first week of the semester during which you initially plan to graduate. A change of graduation form is required and is included in the graduation packet.
• All official transcripts must be on file in the Registrar’s Office before the final graduation audit will begin.
• All course substitution forms (where applicable) must be on file in the Registrar’s Office the Friday of the first week of the semester during which graduation is planned.
• Courses in which incomplete grades were previously assigned must be completed by the Friday of the first week of the semester during which graduation is planned.

6. Students cannot receive a grade of “D,” “F,” “W,” or “IP” in their major, minor, concentration, specialization, support work, or teaching field. Receiving such grade will change the date of graduation to the next conferral period.
7. To participate in Commencement exercises, you must register for and remain enrolled in all required courses necessary for graduation prior to or during the fall or spring semester in which you intend to graduate. You cannot receive a grade of “W” in courses used to satisfy degree requirements. Receiving such grade will change your date of graduation to the next conferral period. Dropping a course or courses will remove you from candidacy and will prevent you from attending the Commencement ceremonies.
8. Students completing degree requirements during the summer participate in the December Commencement ceremonies.
9. Transcripts or test scores for courses taken at other institutions during the final semester of enrollment at the University of the Incarnate Word must be in the Registrar’s Office at UIW no later than two weeks after the end of the semester. Transcripts received beyond this deadline will result in a change of graduation date.
10. Your account balance must be clear before you begin final exams during your final semester or you will not permitted to participate in the Commencement Ceremonies. Refer to the deadlines posted on-line, at the the graduation link, on the Registrar's Office web page.
11. Diplomas are not ordered until the degree is posted and the student's account balance is cleared.