Military Student Policies and Resources

The University of the Incarnate Word is committed to full compliance with the Principles of Excellence for Educational Institutions Serving Service members, Veterans, Spouses, and Other Family Members established by executive order of the President of the United States, the rules and regulations listed in the Department of Defense Voluntary Education Partnership Memorandum of Understanding, and all applicable financial aid regulations established by the U.S. Department of Education.


Military service (or service in the uniformed services) for the purposes of readmission is defined as service, whether voluntary or involuntary, in the Armed Forces, including service by a member of the National Guard or Reserve, on active duty, active duty for training, or full-time National Guard duty under federal authority, for a period of more than 30 consecutive days under a call or order to active duty of more than 30 consecutive days (this does not include National Guard under state authority).

A service member is someone who is a member of, applies to be a member of, performs, has performed, applies to perform, or has an obligation to perform, service in the uniformed services on the basis of that membership, application for membership, performance of service, application for service, or obligation to perform service.

An appropriate officer is a warrant, commissioned, or non-commissioned officer authorized to give such notice by the military service concerned.

The University will promptly readmit a service member with the same academic status as he or she had when last attending or accepted for admission. The student must notify the appropriate program representative of his or her military service and intention to return to school, as follows: 

  • The student (or an appropriate officer of the Armed Forces or official of the Department of Defense) must give written notice of such service to the appropriate program representative as far in advance as is reasonable under the circumstances. This notice does not have to indicate whether the student intends to return to UIW.  No notice is required if precluded by military necessity such as service in operations that are classified or would be compromised by such notice.
  • Any service member in a U.S. military reserve unit should provide a copy of all training orders to the appropriate program office as far in advance as possible, at least 30 days, or as far in advance as is possible under the circumstances. If the service member will miss a portion of class (either on campus or online) during a semester due to their reserve unit two-week yearly training obligation, the student should make accommodations with the appropriate program representative prior to registering for classes that semester.